Style

In these posts, we look at how proofreaders and editors should approach different writing styles and document types. Let us know if there are any style issues you'd like us to cover on the blog.

  • Proofreading Tips: When Can You Use the First Person in Academic Writing?

    Proofreading Tips: When Can You Use the First Person in Academic Writing?

    Dec 05, 2021

    • Academic Editing
    • Editing Tips
    • Proofreading and Editing Tips
    • Style

    Many students are taught not to use the first person in academic writing. But is this always the case? And when should a proofreader change or comment on the point of view in scholarly work? In this post, we’ll explain the basics, including: Why the first person is traditionally avoided in academic writing. Differences in […]

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  • Editing Tips: Editing IMRaD Essays

    Editing Tips: Editing IMRaD Essays

    Nov 11, 2021

    • Academic Editing
    • Editing Tips
    • Proofreading and Editing Tips
    • Style

    If you do a lot of academic editing or proofreading, chances are you will come across an IMRaD essay. Indeed, you may have worked on several without even knowing it! The term IMRaD stands for Introduction, Methods, Results and Discussion, which is a method of structuring essays. It’s worth yourself with this structure because it’s […]

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Proofreading Tips: Parentheses and Square Brackets in Chicago Style

  • Proofreading Tips: Dos and Don'ts for Proofreading Academic Writing

    Nov 04, 2021

    • Academic Editing
    • Editing Tips
    • Proofreading and Editing Tips
    • Style

    Academic proofreading is a common source of work for many freelancers. However, there are some specific rules and requirements for proofreading academic documents that set them apart from other types of documents. With that in mind, we’ve put together five dos and don’ts for proofreading academic writing: Do correct informal language. Don’t change the content. […]

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  • Proofreading Tips: How to Proofread Quotations

    Oct 23, 2021

    • Academic Editing
    • Common Errors
    • Proofreading and Editing Tips
    • Punctuation
    • Style

    Academic writing accounts for a significant portion of many freelance proofreaders’ work. And, along with some other non-fiction, academic writing often relies heavily on quotations. It is thus important to know how to proofread quotations. In this post, we give an overview of things to consider when proofreading quotations in academic or other non-fiction writing. […]

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  • Proofreading Tips: Numbers in AP Style

    Oct 17, 2021

    • Business Editing
    • Common Errors
    • Proofreading and Editing Tips
    • Spelling
    • Style

    Created by journalists to help public-facing writing in 1953, The AP Stylebook is still one of the most commonly used American English style guides around. As a proofreader, you’ll often need to check the formatting of numbers when working with a client who writes in AP style. This post will take you through how to […]

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  • Proofreading Tips: State Abbreviations in AP Style

    Sep 26, 2021

    • Business Editing
    • Proofreading and Editing Tips
    • Style

    The Associated Press is a popular style guide for public-facing corporate communication. Proofreaders will most likely encounter it while working with journalists or PR specialists in the US. And the AP Stylebook has some pretty specific rules for abbreviations, including state abbreviations. As a proofreader, then, you should be on the lookout for any instances […]

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  • Proofreading Tips: How to Annotate a PDF

    Jul 22, 2021

    • Creative Writing
    • Editing Tips
    • Proofreading and Editing Tips
    • Proofreading Software and Tools
    • Style

    As a freelance proofreader, you may be asked to proofread a PDF at some point. And if you’re used to the tools in Microsoft Word, the process for marking up a different type of document can seem daunting. Once you get the hang of it, though, proofreading a PDF is simple. In this post, we’ll […]

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  • A Guide to Referencing and Religious Texts

    Jul 17, 2021

    • Academic Editing
    • Proofreading and Editing Tips
    • Referencing and Citations
    • Style

    Religious texts, whether published as books or accessed online, often play by different rules when it comes to referencing. So, as a proofreader, you’ll need to pay particular attention to referencing if your client is citing the Bible, the Quran, or any other sacred text. Here, we set out the rules for citing religious texts […]

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  • Proofreading Tips: Abbreviations in AP Style

    Proofreading Tips: Abbreviations in AP Style

    Jul 11, 2021

    • Business Editing
    • Common Errors
    • Editing Tips
    • Other Errors
    • Proofreading and Editing Tips
    • Style

    AP style is commonly used by journalists, marketers, and PR specialists, whose writing often includes abbreviations. So, if you’re proofreading a document that uses AP style, you’ll need to know how abbreviations, acronyms, and initialisms should be presented. With that in mind, then, this guide covers how abbreviations should be used in AP style. Becoming […]

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  • Editing Tips: Fact-Checking Fiction

    Editing Tips: Fact-Checking Fiction

    Jul 03, 2021

    • Creative Writing
    • Editing Tips
    • Proofreading and Editing Tips
    • Style

    Fiction is all about the suspension of disbelief, and factual errors can be distracting. Thus, when editing or proofreading a novel, you might need to raise issues of factual accuracy for your client, especially when a work of fiction is set in the real world. In this post, then, we set out some tips on […]

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