Module 9: Other Document Formats
Most proofreading takes place in Microsoft Word, but it’s probably not the only program you’ll encounter in a professional setting. You may be asked to proofread presentations, spreadsheets, PDFs, or shared online documents. Each format comes with its own tools and challenges – this module will show you how to handle them with confidence.
How This Module Works
In this module, you’ll discover how to apply your proofreading skills across a range of programs and formats. We’ll start by exploring how to proofread in the Google Suite, before moving on to Microsoft PowerPoint and Excel. You’ll then learn how to proofread PDFs and other technical formats.
9.1: The Google Suite
Learn how to proofread using Google’s key free apps – Docs, Slides, and Sheets – and how to share documents with others.
9.2: Proofreading In PowerPoint And Excel
Find out how to apply your proofreading skills to presentations and spreadsheets on both Windows and Mac computers.
9.3: Proofreading PDFs
Discover how to work with flat PDFs and annotate structured PDFs using the markup tools in Adobe Acrobat Reader.
9.4: Technical Formats
Read our tips for using desktop publishing software Adobe InDesign, then take a look at how to work with HTML content and LaTeX files.
Why Is This Useful to Know?
Every organization produces a range of documents, and they often span a variety of formats. Being able to work effectively in different programs helps you adapt as needed, ensure accuracy across an entire body of work, and prove yourself to be a well-rounded proofreader.
✓ Develop the flexibility to work confidently across different programs.
✓ Adapt your approach to suit the unique demands of each format.
✓ Collaborate seamlessly on shared or cloud-based documents.
✓ Ensure presentations, spreadsheets, and PDFs are error-free.
✓ Deliver polished, professional work across every platform.
Discover Proofreading How-To Guides
Visit our blog for practical guides to software and tools that can build your skills and enhance your efficiency when proofreading, editing, or writing.
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